Policies & Forms

In order to serve you better, the Whistler Conference Centre provides the following information. To view the PDF versions, Adobe Acrobat Reader is required.

Policies

Below are Whistler Conference Centre policies. Please be advised that the Whistler Conference Centre is a smoke-free environment:

• Scheduling Policies
  Scheduling Policies

  
  Whistler Conference Centre Scheduling Policies

  For events which use 600-1,000 hotel peak rooms, or more on official meeting days, a License Agreement can be issued outside of thirty-six (36) months prior to the event.

  For events which use between 300 - 600 hotel peak rooms on official meeting days or to long standing recurring events with a proven record of success, a License Agreement can be issued eighteen (18) months prior to the event.

  For events booked with catering only (no guestrooms), a license agreement can be issued a 45 days prior to the event. A tentative space request will be accepted six (6) months prior to the event.

  Definitions

   

  1. Tentative - All events are considered tentative and therefore subject to cancellation until a License Agreement has been executed by the Licensee and Tourism Whistler. Facilities and dates will be reserved pending notification of cancellation by either party.
  2. Definite - Facilities and dates are considered definite upon execution of a License Agreement by the licensee and Tourism Whistler and the appropriate deposits paid to Tourism Whistler in accordance with the License Agreement.

  Program Confirmation

  Final Program arrangements and set-up information must be provided by the Licensee to Tourism Whistler three (3) weeks prior to the event in order to schedule staff and services. Revisions within forty-eight (48) hours of the event are subject to additional charges.

  Deposits

   

  1. On signing: 25% of estimated revenues
  2. 6 months prior to event: 45% of estimated food & beverage
  3. 30 days prior to event: 30% of estimated food & beverage

  Special events such as concerts, weddings, socials, or conferences that book within 45 days must pay total estimated food and beverage and meeting room rental upon execution of a License Agreement.

• Food & Beverage Policies

Service Order Forms

Print the forms that are appropriate to your needs and specific to your requests, then fax them to us at 1.604.932.7231.

• Electrical Services Order Form
• Internet Services Order Form

Contact Us

Request a Proposal

Catering

Call 1.888.869.2777 more information or to make a reservation for your group, or request a proposal.